In consultation with and under the supervision and direction of the senior conflicts team members, the Conflicts Analyst is primarily responsible for the timely and accurate review and processing of new business intake forms and the production of conflicts of interest reports relating to various types of conflicts check requests. Additionally, the Conflicts Analyst will be required to, on a routine basis, maintain and update, as is necessary, the Firm’s conflicts database, namely Upfront, a conflicts of interest management system/platform in the Fulcrum GT™ business management system. In conjunction with these duties, the Conflicts Analyst also will be required to assist the Conflicts team in following up and addressing with the responsible engagement and billing partners, requesting attorneys and/or their assistants any issues concerning preliminary conflicts checks, Upfront new business submissions and all other miscellaneous conflict check requests so as to process them accurately and expeditiously. Additionally, if necessary, and upon request from the Conflict Counsel, the Firm’s General Counsel and/or other senior members of the Conflicts team, the Conflict Analyst also will be required to assist in following up with attorneys and/or their assistants to clear any flagged conflicts search results hits.
A 4-year degree from an accredited college or university (or an equivalent combination of education and related experience); law school graduates are welcome to apply.
A minimum of 2 years of related conflicts research and/or analysis experience, preferably gained with another sophisticated mid-size or large law firm in New York.
Working knowledge of the ABA Model Rules of Professional Conduct is highly preferred, but not required.
Tasks, Duties & Responsibilities:
Generate conflicts search reports with respect to new client submissions, new matters for existing clients, preliminary conflicts checks, pro bono matters, non-billable files, prospective lateral candidates/new professional hires and all other miscellaneous submissions/conflicts check requests necessitating searches on any listed/corresponding party information.
Conduct initial corporate research on New Client submissions and, when required, the adverse parties corresponding to and listed on a particular conflicts check request or Upfront submission using multiple online sources and any available Firm-provided corporate research tools, including but not limited to Dun & Bradstreet and LexisNexis.
Conduct, when necessary, additional corporate research/family tree affiliations searches (using the same resources described above) when assisting the Conflicts Counsel, the General Counsel and/or other lawyer(s) within the Conflicts team in the review and analysis of generated conflicts reports.
Carefully, accurately and in a timely manner, review and process, upon receipt, all new business submissions in Upfront for new and existing clients (including generating conflicts reports, conducting any required corporate research on the listed parties to the submission, resolving any noted data entry errors/omissions in the these forms/tickets, attaching any corresponding documentation such as corporate research, waivers, engagement letters, outside counsel guidelines, attorney responses, etc.), and clearing the entire matter alone or putting same together for final review and clearance by the Conflicts Counsel, General Counsel and/or other lawyer(s) within the Conflicts team.
Assist, upon request, the Conflicts Counsel, General Counsel and/or other lawyer(s) within the Conflicts team with clearance of flagged potential conflicts as it concerns prospective matters, new file submissions and potential new professional hires.
Summarize, upon request, any issues or potentially problematic hits based on generated conflicts search report results.
Research, upon request, various print and online resources so as to help identify and resolve potential conflicts.
Document, track and keep a record of all assigned and subsequently cleared/approved conflicts clearance projects/matters.
Assist the General Counsel, Conflicts Counsel and/or other lawyer(s) within the Conflicts team, on an as requested basis, in the drafting of screening memoranda (and, if necessary, the subsequent implementation and maintenance of ethical walls), engagement letters and/or waivers.
Create, track and document all existing and new special conflicts notices.
Track and document the receipt of all executed engagement letters and advance waivers on an as needed and requested basis.
In addition to maintaining and updating the Firm’s conflicts database/conflicts management system, assist in the further development and maintenance of any internal electronic repository containing important and confidential client file information as well as information on all corresponding parties to the subject client files/engagements.
Work closely with the Firm’s Records and/or Accounting/Billing Departments to ensure that the conflicts database matches the records and accounting databases.
Perform other miscellaneous conflicts-related tasks as may be assigned by the Conflicts Counsel, General Counsel and/or other senior members of the Conflicts team.
Disclaimer: Seward & Kissel is an Equal Opportunity Employer: Seward & Kissel LLP does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
Seward & Kissel LLP, founded in 1890, is a leading US law firm with an international reputation for excellence. With approximately 170 attorneys across offices in New York City and Washington DC, the firm’s practice primarily focuses on corporate and litigation work for clients seeking legal expertise in the financial services, corporate finance, and capital markets areas. The firm is particularly well known for its representation of major commercial banks, investment banking firms, investment advisers, registered funds (mutual funds, ETF’s), private investment funds (hedge, private credit, private equity, growth equity, venture capital, private equity real estate), broker-dealers, institutional investors, and maritime & transportation companies.
The firm’s award-winning attorneys are highly regarded in their respective practice areas and many have been with the firm for most, if not all, of their legal careers. The firm’s focus and expertise, combined with its stability, has enabled it to create a work culture that is dedicated to professional excellence and sound judgement, and that is committed to providing its clients with effective, high quality, hands-on legal service.