Office: Washington, DC Department: Attorney Recruiting & Development Reports to: Attorney Recruiting & Development Manager FLSA Status: Non-Exempt Hours: Core Hours: 9:00 a.m. to 5:30 p.m., Monday – Friday; additional hours as needed
GENERAL SUMMARY: Under the direct supervision of the Attorney Recruiting & Development Manager, and following prescribed department, office and firm procedures, the Attorney Recruiting & Development Assistant is responsible for providing day-to-day administrative support and assistance to the attorney recruiting department. The Attorney Recruiting & Development Assistant is expected to perform all responsibilities with a commitment to providing superior service to the firm’s attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvement. Above all, the Attorney Recruiting & Development Assistant must fulfill the needs of the firm in a manner which is consistent with the Firm’s Core Values.
ESSENTIAL DUTIES AND RESPONSIBILITIES(Duties are performed throughout every work day, as necessary):
Enter and maintain applicant data in recruiting database.
Monitor online applications submitted to the Washington, D.C. office and process as appropriate.
Generate appropriate correspondence from recruiting database and respond to prospective employees as needed.
File resumes, letters and other recruiting materials as needed, and create and maintain departmental files.
Assist with preparation of materials, copying of documents, and tracking attendance for attorney development programs and events as needed.
Answer department telephones as needed and open and distribute mail.
Help greet applicants upon arrival and escort them to interviews as needed.
Assist with tracking applicant travel and hotel arrangements.
Process check requests and expense reports for the department.
Order new attorney and summer associate gifts as requested.
Assist with recruiting, professional development/training, summer associate, diversity, and women’s initiative events as needed.
Train temporary interns on recruiting database as needed.
Additional tasks and projects as needed.
ESSENTIAL KNOWLEDGE, SKILLS AND COMPETENCIES:
Ability to read, write and speak English
Strong proficiency in Microsoft Office applications, including Word, Excel, Outlook and PowerPoint
Familiarity with database applications (recruiting databases a plus)
Strong attention to detail
Excellent oral and written communication skills
Ability to read, comprehend and follow instructions
Ability to communicate with attorneys and staff in an effective manner
Ability to manage multiple priorities and adjust to changing priorities in a professional manner
Willingness and ability to assume new tasks and responsibilities
Strong service orientation and an ability to establish and maintain effective working relationships with peers, office and firm management, vendors, and law school personnel
Ability to work well under pressure, facilitate solutions, and meet deadlines and milestones for projects assigned
Commitment to maintaining confidentiality of client and office information and adhering to the Firm’s Core Values
Commitment to the office and firm
Commitment to professional growth and development
Bachelor’s degree required
One to two years of law firm and professional services experience required
Experience in a recruiting function or strong interest in recruiting desired
Event planning experience a plus
About Akin Gump Strauss Hauer & Feld LLP
Akin Gump Strauss Hauer & Feld LLP is a leading global law firm recognized for its exceptional client service, innovation and engaging work environment. Our reputation as an outstanding, service-oriented firm begins with our people and their commitment to our core values of collegiality, commitment, excellence, integrity and intensity, which exemplify how we approach our work in support of our clients and each other. Working together, we solve problems and move the firm forward - efficiently, effectively and expertly.
We seek to attract, develop and retain the very best professional and administrative talent in the legal services industry by providing a dynamic work culture, competitive compensation and comprehensive benefits designed to help our employees balance their work/life responsibilities, as well as continuing professional development opportunities. We are committed to maintaining and cultivating a diverse and inclusive firm culture grounded in respect and teamwork. The long tenure of our employees speaks to the strength and appeal of our culture and values.
If you are interested in learning more about the work we do, our offices, available administrative and profess...ional staff positions, and our fringe benefits, we invite you to explore our website at www.akingump.com.