Thurston County Public Works Department, located in Olympia, Washington, is seeking an experienced Procurement & Contract Specialist II with expert knowledge of current regulatory requirements for local government purchasing, procurement, and contracting in Washington State. This position is primarily responsible for performing procurement activities and related contract development and administration for goods and services involving public works, technical and professional consulting, architectural and engineering consulting, construction, and infrastructure maintenance and repair. This position has a high degree of independence and will work under the general direction and review of one or more Public Works' division managers.
This job requires a self-disciplined, organized person who is an effective listener and has excellent written and verbal communication skills. The successful candidate must display a professional demeanor, have the ability to be adaptable and work well with others, and consistently display a high level of professional ethics, discretion, and sound judgment. This position is assigned an office at the Public Works campus in Olympia, Washington, but requires interaction with other County employees and contractors at different locations, and therefore occasionally requires driving a County vehicle and working both inside and outside during all weather conditions.
Some specific duties of the position include:
Responsible for procurement and contracting activities and assisting others with procurement and contracting activities including planning, developing, writing, issuing, advertising, and coordinating solicitations and contracts. Leads the proposal evaluation and vendor selection process, negotiates or participates in negotiations, tracks and maintains all related documents and records, and ensures regulatory compliance.
Acts as liaison with other departments, vendors, and regulatory agencies, as required.
Responsible for interpreting regulations and policies, developing and implementing procedures, and providing expert guidance, assistance, and training to other department staff.
Monitors contract-related schedules and budgets and tracks expenditures, progress payments, and invoices.
Leads development and implementation of procurement and contract management and reporting systems; produces statistical and other reports for various user groups; and identifies opportunities for improvement.
May supervise staff who are performing related purchasing, procurement, and/or contracting activities.
The following are required qualifications for this position:
Bachelor's Degree in Accounting, Finance, Business or Public Administration, Mathematics, or a related field.
Five (5) years of experience in procurement or contract administration, grant writing, accounting, or a related field.
Any combination of experience or education equivalent to seven (7) years of experience in governmental procurement or contract administration, or other professional program coordination or administration involving data development, tracking and analysis.
Other required qualifications include:
Proficiency utilizing automated data systems and high level of competency in the use of Microsoft Office applications, including Word, Excel, and Access.
Other training and certifications may be required depending on specific job duties.
Preference may be given to candidates with one or more of the following desired experience, skills, and certifications:
Experience performing professional procurement and contracting activities for local government and/or public works.
Knowledge of and skills in applying relevant policies, regulations, standard methods, and procedures related to public purchasing, procurement, and contract development and administration in Washington State.
Ability to write and understand technical and legal language related to procurement and contracting processes.
Knowledge of Washington State BARS system and manuals.
Ability to work independently with general direction, as well as train and direct the work of other employees or contractors as needed.
Ability to think logically and develop solutions to complex procurement and contracting problems.
Ability to effectively communicate and work cooperatively with staff, other departments, vendors, governmental agencies, and the general public.
Skill and training in negotiation and conflict resolution.
Ability to maintain reports and data in a highly organized manner using established administrative protocols.
Knowledge of process analysis and improvement methods.
Certified Purchasing Professional, Certified Public Procurement Officer, or similar certification.
Ability to analyze and organize information to prepare clear, comprehensive, and concise guidelines, procedures and reports.
Other Position Related Information
How to Apply: Applicants must submit all of the following in order to be considered for this position:
Letter of interest
Answers to supplemental questions
Questions about this position? The contact person for this recruitment is Monica Gorman, Thurston County Solid Waste Manager, 360-867-2278.
This position is: - Represented by a Union - Eligible for benefits - Eligible for overtime under the Fair Labor Standards Act (FLSA)
Additional Salary Information: Thurston County provides a comprehensive benefits package to all regular employees. Benefits are subject to change and may differ according to collective bargaining agreements. Plan documents and eligibility requirements are provided upon hire. This information is subject to change at any time. Please visit the Thurston County Benefits website for more information: http://www.co.thurston.wa.us/hr/benefits/index.htm.
Internal Number: 34R00948
About Thurston County Public Works
Why you'll love Thurston County, Washington.
You'll enjoy a high quality of life here in Thurston County. Housing in the county, which includes the City of Olympia, is more affordable than in Seattle or Portland, and our innovative schools are highly rated. Our county is home to a unique blend of industries including state government, health care, retail, military, education, construction, farming, fishing, and logging. Residents enjoy a wide array of outdoor activities such as hiking, skiing, kayaking, biking, and fishing. We are only an hour or two away from major metropolitan areas and some of the most breathtaking scenery the Pacific Northwest has to offer including sandy ocean beaches, powder-filled ski resorts, old growth forests, and alpine meadows. We also offer great employee benefits, including a retirement plan, pre-tax savings accounts, comprehensive health care and dental/vision care for you and your family, paid vacation and sick leave, as well as union representation.